Why You Need A Virtual Assistant

Why You Need A Virtual Assistant

So, you’ve probably heard about what a virtual assistant is by now. But, why do you need one?

Typically, you need an extra hand when you run a small business. This could be someone to make a few sales calls, manage social media, order supplies that run low, or do your weekly bookkeeping.

But, what if you can’t afford to hire, equip and create space for a full-time employee? Or what if you don’t want to?

This is where a VA comes in.

With a VA, you can go back to focusing on what matters most: your clients, your business, and having time to finally relax. Leaving the other stuff to these professionals allows you to have peace of mind and a more productive work week.

The Lowdown On Virtual Assistants

A VA is an independent contractor who helps small businesses with their workflow. VAs work form their own offices, whether it’s a coworking space, a home office, or a cafe, and they can help with many tasks that are typically handled by an in-house employee (maybe except for fetching coffee!)
According to the Canadian Association of Virtual Assisstants (CAVA), VAs enable small business owners to get the aid they need with administrative tasks while being able to focus on revenue-generating tasks.

Where To Find A Virtual Assistant

There are endless options to choose from when searching for a VA– CAVA, Upwork, and The Virtual Savvy Facebook group are amazing resources to help you find just the right fit. CAVA is one of our favourites– but we’re a bit biased because we’re members! CAVA offers a free search feature to find a Virtual Assistant. Just type in the services that you’re looking for, and you’ll get a list of appropriate VAs. Alternatively, you can use the RFP service and let members bid for your positions.

CAVA also offers pre-screened VAs– they know that reading through proposals takes time… which is why with their screening service, they’ll submit an RFP on your behalf, screen the candidates, and even check references (for a modest fee).

You can also use a search engine to locate a VA. Simply type in “virtual assistant” as your keywords and include an area of specialty, or a particular role, if you want to narrow down your results. For example, someone looking for The Savvy Admin would type in “virtual assistant + real estate” or “virtual assistant + hamilton”.
Additionally, you can reach out to us and if we can’t help you… we’ll find someone who can!

Services That Virtual Assistants Provide

From data entry to event planning, live phone support to schedule management, there are VAs available to help you. Here’s an example of services that they provide:

  • Accounting/Bookkeeping
  • Advertising assistance
  • Article drafting and submission
  • Customer service support
  • Database creation/management
  • Desktop publishing, graphic design, and presentation creation
  • Internet and market research
  • Meeting planning
  • Public relations
  • Social media marketing and digital marketing management
  • Copywriting
  • Transcription
  • Travel planning and booking

How Much Does a Virtual Assistant Cost?

The benefit of a VA is that they get your tasks done without you having the overhead of an actual employee. Rates vary considerably for a VA, from $25-$40 per hour, depending on the work requirements.

You can contract a VA on an hourly basis, by the week, by the month, or by project. Frequently, VAs sell their time in “packages” meaning that they offer 5 hour increments, paid for up front.

Temporary Staff and Contract Workers VS. Virtual Assistants

There is some overlap between the terms “temp,” “contractor,” and “virtual assistant.” Temps tend to be temporary staff that you retain through a placement agency or personnel firm. The temp normally works at your company’s premises. He or she is paid by the staffing firm that represents them.

A “contract worker” is someone you hire directly. They may be treated like an employee– you give them temporary space, equipment, even a job title — or you might have them do project work remotely, using their own space and tools.
Virtual assistants are a form of independent contractor you almost never meet in person. More often than not, they perform administrative tasks and do so remotely.

It’s A Virtual World

Small and home-based businesses need reliable support. Even a single person operation can use an extra hand!

Virtual Assistants are a just-in-time resource you should know about. Try out The Savvy Admin for a small assignment and let us show you how we can change how you operate.

Wondering if a VA is for you? Click here to book a free, no obligation consultation.

Are you a Realtor? Check out this blog if you’re thinking of hiring a virtual assistant.

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